Payroll Specialist

OnQ is at the forefront of retail innovation. We’re trusted by the world’s biggest brands and retailers to help them curate meaningful engagement in-store and beyond. Our business is established and mature, but we’re a startup at heart.

Our Finance team is growing and seeking a Payroll Specialist interested in working in a collaborative, fun, fast-paced working environment. In this role, you will work closely with our outsourced payroll company to process semi-monthly payroll for both salaried and hourly employees, accurately and on time. In addition, you will manage the payroll-related software and technology tools to ensure that payroll processes are accurate and efficient. An ideal candidate is detail-oriented, system-savvy and able to communicate clearly and accurately with employees and managers about payroll processes, and answer questions regarding paychecks, benefits and taxes.

We’re poised to scale our business on all fronts, and we’re on the prowl for the right people to help make it happen. If you are motivated, results-driven and enjoy working in a team environment, we’d like to meet you.

Key Responsibilities 

• Process payroll in a multi-state corporate environment
• Establish and ensure accuracy of federal, state and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks
• Assist with balancing of payroll accounts by resolving payroll discrepancies
• Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit and other concerns
• Research payroll tax payments and data discrepancies
• Review employee job tracking timesheets for accuracy, and confirm employee & manager approval at the end of each payroll period
• Run and distribute on-demand reports from the Insperity system. Reports to include: standard reports, semi-monthly payroll and YE/QE reports
• Support system testing, including providing documentation, feedback and offering solutions to issues that may arise
• Provide customer support to internal partners such as HR, Accounting and IT, as well as external vendors
• Work on special projects as needed
• Other duties as assigned

Required Skills & Abilities 

• Advanced knowledge of payroll applications and time & attendance systems
• Strong Excel skills preferred (e.g. Pivot Table & VLOOKUP experience) and ability to work with large volumes of transactional data
• Impeccable analytical and organizational skills
• Self-motivated, flexible and able to adjust priorities in a fast-paced, changing environment
• Strong interpersonal and communication skills, both written and verbal
• Possess a James Bond-like ability to remain cool under pressure

Education & Experience

• Bachelor’s Degree in Business or Accounting or related field required
• 2-5 years of payroll and multi-state experience required
• Certified Payroll Professional (CPP) / Fundamental Payroll Certification (FPC) preferred
• Experience with PEO Payroll Service companies (Insperity preferred)

Other Requirements

• Full COVID vaccination

Pay Scale:
$50,000 – $55,000 per year